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Custom Modules for Vertical Sectors

A number of Custom Modules/Routines for use in specific sectors have been added to the RMS system; thus allowing greater functionality. These include:

Kit Cost Re-Calculation

Kit items are made of product and non-product items in the system. Kit items are separate products in their own right and their cost is dependent on the make up of the components and the relevant costs.

The RSS “Kit Cost Re-Calculation” module identifies both changes in the component make up of the kit items and changes in the cost of the components.

Where RMS HQ module is in use, this program allows for a Cost Worksheet to be created and transmitted to all the stores in order to update the cost of the Kits as well as the components.

Export to Accounting Software

RSS provide a number of export routines to enable the user to transfer the sales, cash and purchase order transactions from the RMS software to the accounting system.

A number of accounting systems are supported including Great Plains, Sage and Access Accounts. The interface options allow the update of the customer and supplier files (and if necessary, the stock file) in the accounting system.

Warranty File

Where there is a requirement to export a file for warranty/insurance purposes relating to the sold items, we have developed the appropriate program to export the required file. Examples include sale of electronic goods.

Serial number Tracking

This feature is typically used in the electronics or mobile phone businesses and allows the operator to track down the movements of a specific serial number throughout its life.

Item Import

This routine allows for the import of a large number of records in the suggested format such as a flat or spreadsheet file. New items are created and the existing ones amended as appropriate.

The import program will allow validation of certain fields (For example: Department, Category, Supplier and Tax Code) as the field is being imported. Pre-defined values could also be assigned to the fields during the import process.

Automatic Item Creation

This routine allows for multiple of items to be created with a pre-defined structure for the attributes such as Item code, Description, Extended Description and other fields.

Customer Import

Allows for the import of new customer records , or the amendment of the existing ones, from an external file.

The external file can be in the form of a flat or spreadsheet file in the suggested format.

Pre-defined values may also be assigned to the fields during the import process.

Supplier Import

Allows for the import of new customer records , or the amendment of the existing ones, from an external file.

The external file can be in the form of a flat or spreadsheet file in the suggested format.

Pre-defined values may also be assigned to the fields during the import process.

Diamond Certificate

This is used in the jewellery sector and provides details of the precious stones used in the manufacture of the jewellery items.

Purchase Order with Pack Size

Retail businesses deal with items in both single and packs. Ordering from suppliers and transfers of items between locations are often in packs. The RMS system maintains its stock control at the lowest denomination (ie single units) but the ordering from suppliers and transfers may need to be done in terms of packs.

The RSS custom reporting and purchase orders assist with these tasks which results in controlling the stock-holding by reference to both singles and packs.

Managing surplus stock

Every store may over-stock items; particularly when the maximum stock-holding is reduced.

This program identifies the excess level and creates an automatic transfer from the relevant store to a designated location such as the central warehouse or another store.

Customer Price Matrix

This module allows for advanced discount matrices to be set up. The discounting rules could then be applied using a matrix of the following:

  • Customer or Customer Type
  • Item or Item Department (or Sub-Department)
This will therefore enable the customer to receive a discount, with quantity breaks, depending on the customer (or Customer Type) and the items being purchased.

Adjust RMS HQ Cost

This program allows for the Item Cost in the RMS HQ to be updated by reference to the Item Cost in the store Database.

Therefore the costing method used at the store level - such as “Last Cost” or “Weighted Average Cost” - could effectively be applied to the HQ module.

Adjust Item Re-Order level

This program enables the operator to define the Re-Order Point and Re-Stock quantities to be set by reference to the sales quantity during a specified period.

Selection by Departments and Stores is available.

A factor may also be applied and the program will allow manual override if required.

adjaust item reorder wizard